Capture Every Medspa Enquiry, Day or Night
You run 50+ treatments a week with 3 to 8 staff and an ad spend you cannot fully trace. The leaks happen before anyone books: the after-hours call, the unread DM, the patient you never recalled. ResoClinx is the AI receptionist and agent-ready website that plugs those leaks. We capture and qualify the enquiry. Your team books it in Aesthetic Record, Boulevard or NexHealth, exactly as you do now. We sit in front of your software. We never touch it.
Pain points in. Outcomes out.
- You spent $8K with an agency last quarter and you still cannot say which lead came from which ad.
- Every call after 6pm and most of the weekend ones go unanswered.
- Instagram DMs sit for 2 days. By then she has booked the medspa down the road.
- Your front desk turns over every 8 months, and the training walks out the door with them.
- You have 4,000 past patients in your records and you reach out maybe twice a year.
- Reviews dried up the moment you got busy, because nobody is left to ask.
- Every call answered, day or night, and qualified before it ever reaches your team.
- Every DM answered in minutes, not days.
- A review request sent automatically after each ResoClinx-booked consult.
- Those 4,000 dormant patients worked through win-back campaigns across SMS, email and WhatsApp.
- Every dollar of ad spend traced to a booked consultation, so you cut what does not pay.
- Your booking software keeps running schedules and records, exactly as it does today.
One AI receptionist. Four very different patient journeys.
Each one has its own scripts, qualifying questions and follow-up cadence. You go live in 7 days, and we keep tuning them across the first 12 weeks while the system already runs.
Catch the after-hours call
She calls at 7pm because that is when she is off work. The AI receptionist answers, qualifies, books, and confirms, with nobody on your team working overtime.
- Voice agent live 24/7 across local US numbers
- Treatment-aware scripts (Botox, Dysport, CoolSculpting, Morpheus8)
- Booked appointments synced to your calendar
Answer the DM before she leaves
Every Instagram and WhatsApp DM answered in minutes, not days. The chatbot captures the lead, asks the right questions, and moves her toward booking while she is still interested.
- One-tap photo capture for treatment enquiries
- WhatsApp Business + IG DM unified inbox
- Hand-off to a human when the question is clinical
Bring lapsed patients back
Your Botox patient is due a top-up but has not booked. The system tracks the interval and reaches out at the right moment, on the channel she actually reads.
- Treatment-specific recall windows (Botox top-ups, filler reviews)
- Reactivation campaigns for 6 and 12-month lapsed patients
- Review request triggered post-visit, never blanket
See which ad actually paid
Every dollar of ad spend traced to booked revenue, so you cut what does not work. On Engine Room, we run your Google, Meta and Instagram ads inside the same system.
- Lead source tagged at first touch, not at booking
- Channel-level ROI in your monthly report
- Creative refresh quarterly, included in plan
How a real after-hours Botox enquiry sounds.
Built for clinics, not chatbots.
What a configured medspa looks like in the wild.
5-staff medspa in Austin, TX. Around $35K/mo revenue, $4,500/mo to an agency. Over 40% of after-hours calls missed. Lead-to-booking stuck near 18%.
Aesthetic Record stayed in place. Before ResoClinx, enquiries scattered across phone, email and Instagram and never reached the booking software in one piece.
- The AI receptionist took every after-hours call and qualified the enquiry on the spot.
- The WhatsApp chatbot handled Instagram-driven enquiries with one-tap photo capture.
- Automated follow-up chased every lead until they booked or opted out.
- A win-back campaign ran against an uploaded list of patients dormant 9+ months.
Inside 90 days: a fuller calendar, faster replies on every channel, and the first clear view of which channels actually drive revenue. Aesthetic Record was never touched.
- Local US phone numbers + SMS
- HIPAA-aligned data handling
- US vocabulary: Botox, Dysport, Xeomin, CoolSculpting, Morpheus8
Anonymised. Configuration details preserved as deployed.
Same operating system. Tuned for you.
Every ResoClinx solution is configured for this vertical during onboarding. The treatment vocabulary, qualifying questions, and follow-up cadence change. The system stays the same.
Owners ask us this a lot.
Does ResoClinx replace or connect to Aesthetic Record, Boulevard or NexHealth?
Neither. ResoClinx sits in front of your booking software. We capture the enquiry, qualify the patient, and book a consultation callback. Your team takes it from there and schedules it in Aesthetic Record, Boulevard, NexHealth or whatever you run. Your patient records, treatment schedules and clinical notes never leave the software they already live in. We are not a replacement for it, and we are not trying to be.
Will ResoClinx know my patients' treatment history or how many sessions they have left?
No, and that is by design. That data lives in your booking software, not in ours. We never see treatment histories, package balances or appointment schedules. Our job is the first enquiry, plus reactivation campaigns for the patient lists you choose to upload.
Is ResoClinx HIPAA compliant?
We handle your data with HIPAA-aligned safeguards, and we support BAAs (Business Associate Agreements) for clinics that need one. We will walk through the specifics with you on the discovery call.
Can ResoClinx run my Google and Meta ads?
On the Engine Room plan, yes. We manage Google, Meta and Instagram ads inside the platform. The Front Desk and Architect plans handle capture and conversion only, so you keep your agency or run ads yourself if you prefer.
How fast can a US medspa go live?
7 days from kick-off. Same as the UK, same as everywhere we operate.
Do you support multi-location medspas?
Yes. Each location gets its own Google Business Profile, its own number and its own configuration. We map it all out with you on the discovery call.
Your front desk shouldn't run your clinic.
Your systems should.
Start with a free website audit. We'll show you how patients and AI search read your medspa today, and exactly where enquiries leak before they reach your front desk.